Terms of Reference: Travel Management

The SVRI

The Sexual Violence Research Initiative (SVRI) is the largest global network for advancing research on violence against women (VAW), violence against children (VAC) and other forms of violence driven by gender inequality. The SVRI brings together a diverse group of actors aiming to achieve a world free of violence against women and violence against children through ensuring innovative responses and prevention programmes are informed by and build on existing evidence, with a focus on low and middle-income countries.

The SVRI is a not-for-profit network for researchers, practitioners, activists, funders and others in our community providing unique online and offline spaces to share, learn and connect. The four pillars of our strategic plan – building evidence; strengthening capacity; promoting partnerships; and, influencing change – work together to ensure policy and programmes are evidence informed, sustainable at scale and rooted in strategic partnerships that will drive action at local levels. Commitment to diversity and gender equity is core to the culture of SVRI. In a world where violence against women and children and socially marginalised groups remains alarmingly high, our mission is to bridge the gap between research evidence and its practical application, ensuring its integration into the design of policies and programmes across all levels of the development ecosystem.

Our principles

We strive to always ensure that our actions, partnerships, and work are feminist-centred, rights-based, innovative, collaborative, equitable and held to the highest ethical standards. We are intentional in centering self and collective care and kindness in our organisation and the field. Our principles are operationalised in our organisational principles and policies including our Feminist Grant-making Guidelines, Feminist Monitoring and Learning Model and SVRI’s Code of Conduct.

Who are we looking for?

The SVRI is looking for a travel management partner with international and local travel management experience to:

• Provide a booking system for SVRI staff and partners.
• Arrange travel, accommodation and travel insurance as requested by SVRI team and partners.
• Arrange travel in accordance with internal policies and procedures.
• Arrange travel to ensure value for money while considering convenience and safety of team and partners.

Range of services required

The travel management company should offer the following services:

1. Booking
   1. Pre-trip planning process that allows for approval, rejection and changes.
   2. Insight into ongoing trips, future bookings and travel spend.
   3. Travel insurance for team based in and outside of South Africa.
   4. Visa assistance for travelers based in and outside of South Africa.
   5. Access to all major local and international travel suppliers.

2. International and regional travel
   1. Provide booking confirmations and itineraries within 24 hours of request.
   2. Handle reimbursement related to ticket cancellations.
   3. Reconfirm travel in the event of changes due to changes in routes.
   4. Solutions focused support (including after-hours support).

Required experience

• At least 5 years’ experience in providing travel-related services.
• IATA accreditation

How to apply

To apply, please complete the online form.

Applications to close on 5 May 2024.

Thank you all who apply, we appreciate your interest in working with us.